Please find some useful information & links below that may help understand the post Brexit requirements after 1st January 2021*

Export from UK to Northern & Southern Ireland


Complete the online booking via our Portal prior to collection. Remember to upload commercial invoices, packing lists (if used) and any relevant export certificates, if required.

Avon will then complete the necessary export customs paperwork on your behalf.

Once this is completed and approved, we will confirm the collection time and date.

We anticipate the collections to be made the day after your booking is made.

We anticipate some disruption to our usual service in the initial period. We strongly recommend you allow sufficient time in your supply chain.

We will not be able to guarantee overnight shipment. Goods will be loaded and shipped once the necessary port customs entries and procedures have been completed for the consignment and trailer as it leaves UK Port.

Avon, or our agents will carry out the import customs clearance (unless you have your own nominated clearance agent)

Once the goods have shipped, a proof of export will be raised.

For information regarding Full Load movements and charges, please contact us directly.

Avon will require your authorisation (Direct Representation Form) in order to complete the export declaration on your behalf.

Charges: Avon will complete an Export (EXP) and Exit (EXS) Declaration for each individual consignment and the trailer Port of Exit pre-entry (PBN) This is a chargeable service.

Avon will complete ENS / Safety & Security Certificate for each individual consignment and the trailer Port of Exit GVMS Entry Summary Declaration ENS Declaration. This is a chargeable service & additional charges will be incurred for changes, cancellations and errors once the declaration has been submitted.


Southern Ireland Groupage

The import clearance process will begin once the goods have departed UK port. The goods must be cleared by customs in order for the onward delivery to be made.

Avon Freight Group, or our agents, will complete the import customs declarations.

We anticipate the majority of goods shipped by us will be sold on DAP uncleared terms, and as such your consignee will be contacted directly by us, or our agents to arrange the import clearance and payment of any duty / VAT*.

Import Clearance charges Customs Import Declaration – Additional charges may apply. Contact a member of our team to discuss.

Northern Ireland Groupage: At the time of writing, the import process for Northern Ireland has not been defined by HMRC. Once the official protocol is released, we can advise accordingly. However, we are advised that there is a requirement for customs procedures in terms of export safety declarations and import clearance to be made.

For information regarding Full Load movements and charges, please contact us directly.

Additional charges will be incurred for changes, cancellations and errors once a declaration has been submitted.

In order to complete customs declarations it is essential that the relevant Direct Representation Form has been completed.

Commodity Codes

Commodity Codes, also known as Harmonised System (HS) or Combined Nomenclature (CN) code is a commodity description and coding system that is used to classify goods and consists of 8 digits. These can be recognised worldwide by all customs systems in countries that are members of the WTO, including the EU. This eliminates language barriers and issues with vague descriptions at customs clearance points. It also allows customs to calculate the tax and duty that is required for all specific categories of goods.

What HS / Commodity code am I to use when I am shipping my goods?

It is the responsibility of the shipper to identify the correct code of the goods they wish to ship. You can find the commodity code of your goods online

Example of how this works: There is no specific code for a pair of branded trainers, but there is a code for footwear with outer soles of rubber or plastics, so customers may end up using the same code for various products of the same type.

Commercial Invoice For Customs Purposes

The information required is very specific and may look very different to your existing invoicing to your customers. There are no rules for layout once all of the required information is there and it is structured and clear.

What needs to be on my commercial invoice?

    1. Invoice number, customer reference / purchase order reference and date
    2. Consignor - Shipper name and address
    3. Consignee - Ship to name and address (plus invoice address if different) including contact number for customs clearance purposes or details of customers import customs agent, if appointed
    4. EORI numbers – Consignor and Consignee
    5. Currency (EUR, GBP, USD, etc.)
    6. Shipping method (air, road, rail, sea)
    7. Shipping Inco terms – the terms of sale with your customer
    8. Item description and HS commodity code per product shipped /per line entry
    9. Gross weight and Net weight per product shipped / per line entry
    10. Qty of items
    11. Package type (Coils, Boxes, Lengths, etc.)
    12. Unit price with any discounts applied per product / per line entry
    13. Total price; A packing list could also be supplied to give more detail with regards to the packaging, marks and numbers, detailing dimensions, gross and nett weight of each packed item ie pallet carton, bundle.

In order to complete the customs entry the following will also be required: Country of Origin - Declaring which country that products were manufactured or produced in is crucial for international trade. It has an impact on duty and tax rates, and security checks if required. Reason for Export: For all consignments, you will need to supply a ‘Reason for Export or Import’. The Customs Procedure Code (CPC) – this must be dictated by the shipper / importer. It describes the purpose of shipment which in turn directly determines how the shipment is processed and ultimately if, how, when and from whom duties and taxes are collected.


What is an EORI number? Individuals and Companies engaged in customs-related activities in the EU need to register under the Economic Operators Registration and Identification (EORI) system. The basic purpose of EORI is to establish a system whereby every trader who interacts with the Customs Authorities in any Member State of the EU is allocated a unique reference number. EORI numbers are used to exchange information between Customs Authorities in the EU and have been a requirement from July 2009. The EORI number acts as a unique reference number for a person or company that can be recognised across all EU member states.

Where do I apply for an EORI number? If you do not have an EORI number you can apply for one.

Please provide us with the EORI number for the shipper/consignor and also of the recipient/consignee

*Please note that all information is provided in good faith as advised to us, with the aim of supporting our clients through the changes. Terms and procedures may change. Avon Freight Group will endeavour to update our clients accordingly (E&OE).

If you have any questions please contact us on 01527 838 500 or email




Checklist for Export


Ensure lead times allow for customs and documentary requirements

EORI number

Supply us with your and your customers EORI number; along with VAT number(s)


Make sure you have the correct codes for your specific products


Understand the terms of the sale of your goods to your customer


Make sure you are able to produce these for each consignment in line with HMRC requirements


Complete and return the Direct Representation Form in order for us to complete your export declaration